dogpossum wrote:This isn't really 100% related, but I'm really curious about how other event organisers manage DJs for their events. ie the administrative side of an event with DJs. I'd be most interested in events in the US, where DJs are paid/flown into town, etc.
-> sort of a development from Playtpus/Kristina's topic pointExpectations: Working with coordinators, venue owners, teachers, dancers, etc
I'm doing more and more of this administrative stuff (ie bossing DJs about), and I've been interested to see how my requirements have affected the way DJs work at events. So I want to be sure my work is top shelf, so I don't screw over DJs.
Maybe this should be an entirely new topic? I dunno...
I'm very curious about this stuff, both as a DJ and as someone who organises DJs for local and interstate events. But I'm also quite wary of opening cans of worms I didn't even know existed - I'm sure this can be quite a fraught issue and I just don't know enough about about American (or European or Korean...) politics to avoid the obvious pitfalls.
So I'll just start with this: What's the most useful thing you've learnt about coordinating DJs for events, or about being a DJ working on an event (and dealing with coordinators)?
The most useful thing I've learnt as both a DJ and someone who organises DJs is to be upfront and honest, and to lay out, very simply and clearly (in our emailed correspondence), what I expect of DJs or what I assume the deal to be as a DJ. I've found this to help avoid miscommunications on the weekend but has also had longer term effects.
I used to make up a very basic 'DJ brief' outlining my contact details, the pay rates, technical requirements (including a photo of required cables), if the organisers would rather the DJs not dance during their sets, etc etc. This was really important about 4 years ago, but these days, particularly when I'm dealing with DJs I've worked with lots of times, I've not always put together this document. I always do it if this is the first time I'm working on an event, or with a DJ I don't know well.
It's quite pedantic, but then it's also prevented lots of irritating miscommunications, particularly as I'm rarely in the same city as the DJs or event organisers. My personal challenge is keeping it very short. Which I find (unsurprisingly) very difficult.
This won't work for everyone, and I don't think it's something you'd need in a country or scene with a well established DJing culture and DJs who do lots of high profile interstate or international events. It's also something that suits my own brand of hyper-organisation. But I'm not entirely happy with how I do things, so I'm interested in other people's approaches. My goal: mo professionalism.